Operations Assistant

Share this job:
Last Updated Apr 14, 2021
Mid Level | W2 | Flexible | Full-Time


FeedStation is hiring an Operations Assistant that will play a critical role in helping FeedStation streamline operations and accelerate client success. We are looking for someone who is a fast learner, detail-oriented, and competent in using/learning new business systems.

As an Operations Assistant at FeedStation, you will report directly to the COO to perform general administrative tasks, while offering support for sales and customer success teams. This is an entry-level role with a number of opportunities for growth.

We’re looking for someone with a proven track record of achievement to join our smart, collaborative, no BS team.

What do we expect?

‍In order to succeed, you must have superior organizational skills, an aptitude to manage multiple processes, and the ability to thrive in a fast-paced, remote environment with tight deadlines.

You will be asked to successfully execute assignments that are complex in nature with minimal guidance. A high degree of independent thinking, initiative, and autonomy are required in order to develop recommendations, solve problems and complete assignments. The incumbent is regularly called upon to complete special projects, organize complicated events and manage multiple tasks simultaneously all with a focus on high-quality outcomes.

Essential Functions
  • Provide day-to-day executive administrative support to the organization, including independently investigating, analyzing and recommending solutions to a broad range of issues.
  • Plan, arrange, and oversee all administrative, logistical, and hospitality aspects of executive meetings and conferences as well as making the necessary business travel arrangements and compiling and distributing materials as needed.
  • Assist in managing, planning, and organizing the senior executive officer's calendars. This includes working closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Assist in new client onboarding including new user setup, billing, and documentation.
  • On-boards new employees and interns, ensuring that they have system access, equipment, office accommodations, and tools necessary to be productive on day one of employment
  • Manages special projects as required, including, but not limited to the development of project plans.
  • The willingness to take on new responsibilities as the company needs change is a must.
  • High school diploma. Some college or specialized training preferred.
  • 1-3 years working in an office environment.
  • An entrepreneurial mindset and the desire to quickly take on new challenges.
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multitask
  • Strong written and verbal communication skills
  • Ability to balance and manage multiple priorities effectively
  • Proficiency in Google for Business product suites
  • Strong computer proficiency and knowledge of web-based applications. Experience in Atlassian and/or Hubspot is a plus
The company Benefits and Perks will carry over into the job post.

Job Details

Feature Job

Would you like to feature this job?

Top 3 Desired Skills

  • project-management.svgA skill svg icon
    Project Management
  • customer-support-manager.svgA skill svg icon
    Customer Support Manager
  • business-operations.svgA skill svg icon
    Business Operations

Top 3 Desired Tools

  • excel.svgA skill svg icon
  • confluence.svgA skill svg icon
  • jira.svgA skill svg icon

Benefits & Perks

  • Health Care Stipends
  • Growth/Leadership Opportunities
  • A Strong Culture of Collaboration
  • Company-Paid Mental Health Services
  • Open vacation policy
  • Travel Opportunities
  • Team outings
  • State-of-The-Art Technology
  • 401(k)
  • Stock Options
As a member of the FeedStation team, you will be joining a group of dedicated, passionate, innovative hustlers. A career at FeedStation will offer unprecidented growth & leadership opportunities, a competitive salaray, stock-options, and an evolving (and growing) benefits package.